Reporting to the Director Supply Chain & Distribution, the successful candidate will be responsible for coordinating the Hospital’s sourcing, tendering and purchasing activities to ensure efficiency, cost effectiveness and value for money in line with the Hospital’s objectives.


  • Manage the procurement process, including the tendering process, evaluation of bids and award of tenders in line with the hospital’s policies, procedures and guidelines;
  • Develop the hospital’s annual procurement plan and budget;
  • Provide advisory services to user departments on the procurement process to ensure clarity of expectations and to develop specifications;
  • Prepare tender documents including tender announcement, terms of reference and tender evaluation criteria etc.
  • Receive tenders bids on behalf of the Tender Committee.
  • Coordinate the tendering process including supplier pre-qualification, selection, contracting, request for proposals and tender award processes in a timely and transparent manner and make recommendations based on commercial and technical factors;
  • Issue notification letters to bidders on the outcome of tender/ quotation bids for contracts;
  • Analyse purchase cost versus market price of procured goods and services and maintain updated records on the same;
  • Forecast price trends and their impact on the Hospital’s procurement strategies and write reports on the same.
  • Ensure suppliers are aware of Hospital’s procurement policies and procedures as well as objectives;
  • Maintain records of contract files of third party providers such as suppliers’ qualifications, delivery times, potential development and products;
  • Undertake sourcing and ensure timely delivery of materials, services and/or equipment in line with requirements of user departments;
  • Develop and implement sourcing strategies for spend management, supplier development and management, category buying, contracts, vendor managed inventory and rating processes amongst others;
  • Ensure timely reporting by user departments on utilization of goods purchased in line with established procedures;
  • Contribute to lead-time reduction and demand management initiatives to optimize inventory levels;
  • Ensure cost-effectiveness, quality and timely procurement and delivery of all supplies and services to ensure value for money;
  • Coordinate preparation of contracts and ensure all contract renewals and reviews are done on time;
  • Prepare periodic financial, inventory and other procurement reports;
  • Identify, deploy and motivate the procurement team including performance appraisal, identification of training needs, mentorship and coaching as well as leave and absence management in line with the hospital’s people agenda; and
  • Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.


  • Bachelor’s degree in Supply Chain, Procurement or any other related field from a recognized institution.
  • Full professional qualification in Purchasing and Supplies Management.
  • Must be a Professional Member of Kenya Institute of Supplies Management with a valid practicing license.
  • Minimum of 8 years’ procurement experience in a large establishment with 5 years at management level.


  • Experience in tender preparation and evaluation.
  • Procurement planning skills.
  • Thorough understanding of procurement laws and procedures.
  • Skills in developing Service Level Agreements.
  • Knowledge and experience in demand and supply system and best procurement practices.
  • Knowledge and effective application of all procurement and relevant hospital policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.
  • Ability to lead, influence and drive change initiatives in support of business strategies within the department/unit.
  • Strong leadership and skills to foster teamwork; develop and motivate staff, resolve conflicts as well as ability to provide direction, guidance, momentum and vision in order to achieve organizational objectives.
  • Demonstrated business acumen – able to create strategy and actions that impact business success.
  • Strong communication and presentation skills including ability to develop proposals, concept papers, position papers as well as write reports and prepare relevant publications.
  • High level interpersonal and cross-cultural skills, including ability to build alliances and collaborative relationships with sensitivity to diversity.
  • Must be a self-starter, highly organized, and able to work well with people at all levels in the organization.
  • Strategic thinking and problem-solving skills.
  • Analytical and creative thinking skills.
  • Strong persuasion and negotiation skills

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