Payroll Specialist 67 views

Location: Casselberry, FL

Department: Accounting

Reports to: Controller

Summary of Position Role/Responsibilities

The Payroll Specialist is responsible for processing weekly timecards for a biweekly multi-state payroll for approximately 300 field employees.

Essential Functions of The Job

  • Processes weekly timecards for assigned employees, including retro adjustments
  • Assists in the preparation of all aspects of payroll, meeting all set deadlines
  • Assures confidentiality and security of records and information
  • Performs general clerical duties including copying, filing, and providing any other assistance as needed to ensure quality customer service
  • Updates payroll and corporate records for new hires, terminations, and all employee changes
  • Prepares payroll reports as needed
  • Prepares payments associated with payroll and off-cycle transactions, as requested
  • Provides training on the payroll system’s employee self-service portal for all new hires
  • Collaborates with other internal departments to resolve any employee time-keeping related issues
  • Files documents into appropriate files in a timely manner
  • Accurately files and maintains all employment records
  • Possess the ability to be organized and produce accurate results while meeting established deadlines even when managing multiple priorities and frequent interruptions
  • Communicates effectively in both oral and written communications
  • Works well individually and as a team member
  • Demonstrates excellent customer service skills, ability to relate effectively and tactfully with all levels of the organization
  • Assists with other ad hoc projects as needed

Marginal Functions of The Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, And Experience

  • Associate degree preferred
  • Minimum 7 years payroll experience required
  • Experience with handling at least a 200-employee payroll
  • Ability to handle confidential matters
  • High level proficiency with Microsoft Office Suite products and the ability to learn in-house computer software
  • Extensive data entry skills, spreadsheet, and word processing proficiency required

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification

Other Characteristics of The Position

Physical Demands:
  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus
Mental Demands:
  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally
Work Environment:
This job operates in a professional office environment. This role routinely operates standard office equipment.
Travel may be required


  • Internal: Daily contact with professional staff members, and contracted field staff.
  • External: Regular contact with vendors.

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

More Information

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